Vendor Information
EXHIBIT HALL SCHEDULE
Tuesday, September 19
10:00 a.m. - 12:00 p.m. Display Vehicle Pull-In
2:00 p.m. - 6:00 p.m. Walk-In Vendor Set-Up
Wednesday, September 20
8:00 a.m. - 9:45 a.m. Walk-In Vendor Set-Up
10:00 a.m. - 2:00 p.m. Vendor Expo Open
11:30 a.m. Lunch Available for Vendors
12:00 p.m. - 1:30 p.m. Vendor Luncheon
2:30 p.m. - 6:00 p.m. Vendor Take-Down
EXHIBIT BOOTHS
Each 10' x 10' exhibit booth will include the following:
10’ back drapes
3’ side divider drape
One 6’ x 30” draped table
Two chairs
One waste basket
One ID sign
SPONSOR/VENDOR REGISTRATION
Sponsor and vendor name badges and conference bags will be delivered to your booths. Please visit the registration desk in the St. Louis Room for any changes or questions.
RENASANT CONVENTION CENTER SERVICES AND RESOURCES
For additional assistance, please contact Eimy Pacheco at (901) 576-1235 ext. 1235 or epacheco@memphisrcc.com.
SPONSOR LOGOS AND PROGRAM ADVERTISEMENTS
If you registered for one of the sponsorship packages, please provide your company logo in a high-resoution .jpeg format and the appropriate size advertisement as a .pdf file to be included in the conference program to Chandraleka Cobb at ccobb@matatransit.com by no later than Wednesday, August 30. Ad specifications are listed below:
Full Page: 3.5"w X 8.5"h (Diamond, Platinum and Conference Bag Sponsors)
Half Page: 3.5"w X 4.25"h (Gold, Opening Reception, Roadeo Luncheon, Vendor Expo Luncheon, Awards Banquet and Opening Breakfast Sponsors)
1/4 Page: 3.5"w X 2.125"h (Silver, Lanyard, Pre-Banquet Happy Hour and Break Sponsors)
PROMOTIONAL ITEMS
If your sponsorship includes the option to add a promotional item in the conference bag, please have 300 items delivered to the address below by no later than Friday, September 8.
Memphis Area Transit Authority
Attn: Annie Givens
1370 Levee Road
Memphis, TN 38108
CANCELLATION POLICY
All registration fees must be received by no later than Friday, September 15.
Deadline to cancel for a full refund of registration (less a $100 processing fee): Friday, August 25.
Deadline to cancel for a 50% refund of registration: Friday, September 8.
No refunds will be given for cancellations received after Friday, September 8.
In the event that the conference cannot be held as planned, you will have the option of applying your registration to next year’s event or receiving a full refund (minus credit card fees).
DOOR PRIZES
All exhibitors are reminded to provide a door prize to be given away during the vendor expo. Please keep your door prize at your booth so that you can present it directly to the winner. If no one has claimed your door prize when the expo ends, please leave it at the registration desk along with your business card so that it can be given away during the awards banquet on Thursday evening.
EVENT SUITCASING POLICY
TPTA has a zero-tolerance policy regarding suitcasing. Any TPTA Expo attendee (non-exhibitor) who is observed soliciting business (suitcasing) in the Expo Hall will be asked to forfeit their badge and leave the event immediately.
Violators of this policy will be ejected from the event and charged the single booth rate ($1,000), which must be paid prior to registering as an attendee, vendor or sponsor at any future TPTA events. Attendees can report possible violations to TPTA staff.
Suitcasing is defined as any activity by one who has not registered as a sponsor or vendor (i.e. purchased a booth) designed to solicit or sell products or services to other exhibitors or attendees without authorization by TPTA to engage in such solicitation.